37.450.  State vehicle fleet manager position created, appointment, duties — definitions — fee paid by each state agency. — 1.  As used in this section, the following terms shall mean:

  (1)  "Commissioner", the commissioner of administration;

  (2)  "Fleet manager", the state vehicle fleet manager created pursuant to subsection 2 of this section;

  (3)  "State vehicle fleet", all vehicles used by the state or titled to the state for the purpose of conducting state business; and

  (4)  "Vehicle", as defined in section 301.010.

  2.  There is hereby created within the office of administration the position of state vehicle fleet manager.  The fleet manager shall be appointed by the commissioner of administration pursuant to the provisions of chapter 36.

  3.  The fleet manager shall institute and supervise a state fleet vehicle tracking system in which the cost of owning and operating each state vehicle is documented by the agency owning the vehicle.  All state agencies shall report the purchase and the sale of any vehicle to the fleet manager and provide any additional information requested by the fleet manager in the format, manner and frequency determined by the office of administration.  The fleet manager shall have the authority to suspend any agency's use of its credits established pursuant to section 37.452 if the agency does not comply with the requirements of this section or section 307.402 until he or she is satisfied that such compliance is achieved.

  4.  The fleet manager shall submit an annual report to the speaker of the house of representatives, the president pro tempore of the senate and the governor before January thirty-first of each year.  The fleet manager's report shall consist of the status of the state vehicle fleet and any recommendations for improvements and changes necessary for more efficient management of the fleet.

  5.  The office of administration shall establish guidelines for determining the most cost-effective and reasonable mode of travel under the circumstances for single trips from the following options:  passenger rail, vehicle rental, fleet checkout and reimbursement for personal car use.

  6.  The commissioner shall issue policies governing the acquisition, assignment, use, replacement and maintenance of state-owned vehicles.

  7.  Each agency shall pay a state vehicle fleet fee, as determined by the office of administration, for each vehicle it owns for the purpose of funding the state fleet vehicle tracking system and for other administrative expenses incurred in management of the state vehicle fleet.  Any agency that owns at least one thousand vehicles shall receive a credit against the state vehicle fleet fee for the internal fleet management services performed by such agency, provided such agency furnishes all information required by the fleet manager.

  8.  State agencies shall be responsible for ensuring that state vehicles are used only for state business and not for private purposes.